GPG Vacancies Online – Personal Assistant

Website Gauteng Provincial Government

Job Responsibilities:

The successful candidate will be responsible for administrative and secretarial support to the Executive Management. Administering office expenditure, submissions of subsistence and travel claims for Executives. Administering/drafting and typing correspondence/documents including compiling of relevant reports Maintaining and managing the filing system for the Executive Management. Organizing meetings, taking minutes during meetings, and communicating action items from meetings to various stakeholders. Organizing office logistical matters including events of the Office of the CEO. Liaising with internal and external stakeholders regarding office operations. Assisting managers with various administrative tasks. Manage reception area and attending to visitors. Screen and transfer calls and handle telephonic enquires as well as other enquiries from internal and external clients. Ensure the effective flow of information and documents to and from the office of CEO. Receive and direct correspondence to relevant Managers and Departments Ensure safekeeping of all documentation in the office. Compile reports and documentations, administer the filling system in line with the Departmental Records Management. Ordering of office consumables and arranging for refreshment for visitors Liaise with relevant department for procurement of office equipment and stationery. Assist with ad-hoc tasks as and when required.

Job Requirements:

Matric/Grade 12 and three to five years’ secretary or secretarial related experiences. A relevant three-year National Diploma/Degree (NQF Level 6) will be added an advantage must have 2-3 years’ experience in Office administration/Secretarial Services. Operational to advance knowledge of Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook. Skills and Competencies: Ability to communicate well with people at different levels and from diversified backgrounds. The prospective appointee should have sound verbal and written communication skills, sound organizational and planning skills. High level of reliability and ability to handle confidentiality. Sound knowledge of the public service regulations and public service acts. Ability to act with tact and discretion and handle conflict.

Job Details:

Company: Gauteng Provincial Government

Vacancy Type:  Full Time

Job Location: Sandton, Gauteng, SA

Application Deadline: N/A

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