Adcorp Blu Vacancies – Account Manager Assistant

Website BLU by Adcorp

Job Description:

Once training is completed, to provide high quality customer service though end-to-end contractor support services to an allocated group of contractors by following defined processes and procedures.

Job Responsibilities:

  • Following any other reasonable instruction / request issued by management.
  • Assisting fellow Account Manager Assistants when they need assistance or are under pressure due to work load, i.e. working as a team.
  • Loading permanent placement invoices and credit notes on HRS where applicable.
  • Checking invoices from Consultancies and matching to timesheets before submission to finance.
  • Maintains positive contact with contractor throughout the duration of the contract by the way of contractor touch base calls being; follow up calls for any missing documentation, missing timesheet calls, birthday wishes, answering of queries, etc.
  • Chasing up of any outstanding documentation for timesheet process, including invoices from all consultancies.
  • Escalates all contractor and related queries through to Account Manager Assistant – Team Leader.
  • Prepares Induction packs, and follow up paperwork (contract, banking details, ID, personal details form, EEA1 forms or consultancy documents where applicable, etc.) to ensure contractor documentation is complete and ready to submit to Finance.
  • Ensures that the contractor and client contracts are signed, returned and filed.
  • Action Contract Request Form (CRF) information in a timely manner, liaising with the Account Manager to finalise details, including the generation and administration of contractor and client contracts.

Job Requirements:

  • Load Hardware on HRS when laptop is issued to or returned by contractor. Ensure that Legal Exec has authorized.
  • Get authorization from B.U.M. for any early payments required and send to Finance to get paid timeously.
  • Setting up Third Party Agreements and loading on HRS assignments to ensure correct payments.
  • Annual collection of new Affidavits from all Consultancies in March each year, to confirm status of not being Personal Services Providers.

Qualification & Experience:

  • Process Driven
  • Matric or Equivalent Qualification
  • Accuracy
  • Team Participation

Job Details:

Company: BLU by Adcorp

Vacancy Type:  Full Time

Job Location: Cape Town, Western Cape, SA

Application Deadline: N/A

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