Sappi Vacancies 2025 – Secretary

Job Description:

Sappi Saiccor Mill requires a Secretary in the Engineering department to provide a secretarial and administrative support function to the engineering manager and managers within the department

Job Responsibilities:

• Manage office resources and requirements replenishing as required through stores and  designated service providers
• Consolidate and coordinate Eskom bills in preparation for Eskom cost report as well as NERSA submissions to be submitted by the  Engineering Manager
• Coordinate and schedule departmental meetings, arranging the venue of meetings, catering requirements and other specifications ensuing relevant participants are notified accordingly
• Coordinate mandatory legal appointments as per the OHSACT within the engineering department, ensuring appoinment letters are on file for the respective departments
• Generate weekly standby roster and “Standby Engineers”  duty list for all plants, distributing electronically and maintaining copies for record purposes
• Receive and control above and beyond nominations and documents submitted and monitor submissions made
• Perform office administration and create general correspondence e.g. letters, memos, reports, documents, excel spreadsheets and power point presentations of data provided as required
• Administer time and attendance for allocated employees in the engineering department on SAP, maintaining and updating records for audit purposes
• Maintain RSR (rail safety regulator) filing system, flag deadlines for SMS submissions and assist in preparing documentation to be submitted i.e.permit application, quarterly reports, audits and safety critical documents via NIMS system
• Manage the engineering, maintenance managers diaries
• Assist managers within engineering to submit travel requests online generating travel requisitions electronically for approval within the department
• Prepare welcome announcements, parking allocation, office requirements and PPE for new engineering employees
• Compile monthly Engineering reports and maintain electronic records of reports.

Qualification & Experience:

• NQF level 4 qualification (Grade 12) with a secretarial certificate or a related equivalent
• Minimum of 1-year relevant experience in a similar environment with high levels of computer literacy

Job Details:

Company: Sappi

Vacancy Type:  Full Time

Job Location: Umkomaas, KwaZulu-Natal, SA

Application Deadline: N/A

Apply Here

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